Student Accounts
Payment
Payment Options
Delinquency and Default
Credit Balances
Withdrawal and Tuition Refunds
Institutional Refund Policies
Payment Options
1. Payment in Full – Springfield College in Illinois accepts the following methods of payment.
Cash, Personal Checks, Money Orders,
Visa, MasterCard, Discover
2. Traditional Student Installment Plan – This installment plan requires a 25% down payment by the first day of the term. Three additional payments of 25% are due each month thereafter. A Payment Plan Form must be filed with the Student Accounts Office. If financial aid will be paying a portion of the balance, arrangements to pay the remainder must be made in the same manner.
3. Adult Accelerated Programs Installment Plan – This installment plan allows the total balance to be split into two payments; the first payment is due on the first day of the session and the second payment is due on the Monday of the fifth week. A Payment Plan Form must be filed with the Student Accounts Office for each session. If financial aid will be paying a portion of the balance, arrangements to pay the remainder must be made in the same manner.
4. Employer Tuition Payment Plan – If the student’s employer sponsors a tuition reimbursement program, the employer’s portion of the payment is deferred for thirty days after the end of the academic period. The remaining balance must be paid in full or other payment arrangements made, before the start of the academic period. An Employer Tuition Payment Form and your employer’s reimbursement policy must be filed with the Student Accounts Office at the beginning of each academic term, session or module.
5. International Students - Must remit full payment of tuition, fees and housing before an I-20 will be certified.
A new payment plan form must be filled out prior to each session, term or module. Failure to make payment arrangements before the second week of the term, session or module will result in a $100 late fee.
Delinquency and Default
Students who become delinquent on payments may be withdrawn from all courses during the academic period. In addition, students who owe a debt to the College will not be allowed to register for additional courses, receive grades, transcripts, diplomas or checks of credit for book returns. Debts that become past due will be assessed a $100 fee. Debts that become 30 days past due are in default and remitted to a collection agency.
In the event of default in any amount due, and if the account is placed in the hands of an agency or attorney for collection or legal action, the student agrees to pay an additional charge equal to the cost of collection including agency and attorney fees and court costs.
If a student is expelled or suspended from Springfield College in Illinois; the student is still held financially liable for all debt owed to the college
Credit Balances
Credit balances that result from financial aid funds are processed after the student’s attendance is confirmed, the financial aid funds are received and all institutional charges are satisfied. The Student Accounts Office will issue a check for the excess funds to the student. If the student receives a credit balance check and subsequently ceases class attendance, they will be subject to the Return of Title IV Funds Policy and must return and/or repay any unearned portions of financial aid that they received toward their educational expenses.
Withdrawal and Tuition Refunds
Students are considered financially responsible for all institutional charges. It is also the responsibility of students to officially withdraw by completing the appropriate form, with approvals, and returning the completed form to the Registrar’s Office, located in Dawson Hall. Failure to attend class DOES NOT constitute official withdrawal and DOES NOT neither remove financial or academic responsibility nor qualifies students for refunds. Students must follow the official withdrawal procedure to be eligible for a tuition refund. The official withdrawal procedure states that students must notify their Advisor or the Director of Advising and the Registration Office of their plans to withdraw either in writing or in person. In both cases; the student must complete, sign and turn in a Change of Study Form to the Registrar’s Office. The Change of Study Forms can be located in the Director of Advising Office, Registrar’s Office, and the Student Accounts Office.
Students receiving financial aid are subject to the Title IV Return of Funds Policy and may owe the College for unearned portions of federal aid due to their withdrawal. Therefore, written notification of withdrawal must be given to the Director of Financial Aid and the Registrar.
Institutional Refund Policies
A 100% refund will be made to all students officially withdrawing completely before the first day of the term or instruction period. Fees, deposits and housing charges are not refundable. Refunds will not be made for dropped courses after that date, unless it is a complete withdrawal and the official withdrawal date falls within the refund period.
Traditional Terms
Tuition for complete withdrawal in a traditional term (16 week program) may be refunded according to the following schedule. The Friday after the first official day of the semester constitutes the end of the first week.
| Charges | Refund | |
| Prior to the first day of term | 0% | 100% |
| 1st full week of the term | 10% | 90% |
| 2nd full week of the term | 25% | 75% |
| 3rd full week of the term | 50% | 50% |
| 4th full week of the term | 75% | 25% |
Summer and Winter Terms
Summer and Winter Term Tuition – One day is the equivalent of one week in the refund schedule.
Adult Accelerated Associates Programs
Tuition in the Adult Accelerated Programs may be refunded according to the following schedule:
| Charges | Refund | |
| First week of session | 0% | 100% |
| Second week of session | 75% | 25% |
Adult Accelerated Bachelors Degree Cohort Programs
Tuition in the Adult Accelerated Bachelors Degree Cohort Programs will have no refund available after the first class meeting.
Masters Degree Programs
Students withdrawing from a Masters Degree Programs will have no refund available after the first class meeting.
Student Accounts Office
Springfield College -
Benedictine University
1500 North Fifth Street
Springfield, IL 62702
Students Contact
Kelly Schultz - Ext. 236
Collection Analyst
Linette Hughes - Ext. 219
Office Hours
Monday - Thursday
8:00 - 4:30 p.m.
Friday
8:00 - 4:00 p.m.